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Veritas Media Productions | Bellingham, WA

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Emily Butz

Nov 16 2020

How we’re keeping you safe – Our action plan for COVID-19

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Vistor expectations
Day-to-day measures
in-studio production
on-location production
post-production
positive test response

The COVID-19 prevention and response measures adopted at Veritas Media and outlined in this document are based on, and fully compliant with, the existing government requirements in Washington State and Whatcom County. For more information, see the links below.

  • Safe Start Washington
  • Phase 2 Operational Requirements for Our Business
    • Phase 2 Motion Picture Production COVID-19 Requirements
    • Phase 2 Professional Photography COVID-19 Requirements
    • Phase 2 and 3 Miscellaneous Venues COVID-19 Requirements
  • Whatcom County
    • What to Do If You Have Employees With Probable or Diagnosed COVID-19
    • What to do if you were potentially exposed to someone with COVID-19

Visitor Expectations:

  • The Veritas office is open to visitors by appointment only, including on-camera talent during production and current contractors
  • All visitors will self-monitor their health, and will not visit or participate in in-person shoots if feeling ill, or if they were in contact/suspected contact with someone with COVID-19. They will alert Veritas staff as soon as possible if they will not be able to participate in a shoot.
  • All visitors will:
    • Sign in (and out) with date and times for easy contact tracing
    • Use hand sanitizer upon entry
    • Wear a mask at all times (Please note that face shields alone do not meet this requirement)
    • Remain at least 6-feet away from others at all times
  • Additionally, all on-camera talent will:
    • Wear a mask at all times, with the exception of when the camera is actively rolling (Veritas staff will help advise you)
    • Agree that refusal to comply may result in the shoot being terminated. Additional fees may apply.
  • Additionally, all contractors will:
    • Disinfect workstation (including drives) before and after use
    • Agree that refusal to comply may result in termination of the work contract.

Day-to-Day Preventative Measures:

  • All staff at Veritas Media will prioritize virtual/remote work for all aspects of the job whenever possible.
  • When presence in the office is required, staff will communicate with the team their intended presence, so the team can be aware/adjust as able in order to limit personnel in the building as much as possible.
  • When present in the office, staff will:
    • Sign in (and out) with date and times for easy contact tracing
    • Use hand sanitizer upon entry
    • Wear a mask at all times
    • Disinfect workstation and surfaces before and after use
    • Limit room occupancy to one person at a time whenever possible
    • Remain at least 6-feet away from others at all times
  • Staff will monitor their own health, and will not physically come in to work when feeling ill. If experiencing symptoms consistent with COVID-19, staff will notify Josh, and follow the instructions laid out in this document from WCHD.
  • Veritas will be in contact with contractors, to gauge availability to step in and cover work in the event that a staff member falls ill
  • The Veritas office is open to visitors by appointment only, including on-camera talent during production and current contractors

In-Studio Production Measures:

  • When in studio for production, all staff and visitors (on-camera talent and/or contractors) will:
    • Sign in (and out) with date and times for easy contact tracing
    • Use hand sanitizer upon entry
    • Wear a mask at all times, with the exception of on-camera talent, only when the camera is rolling
    • Remain at least 6-feet away from others at all times
  • All high-touch areas are to be disinfected before and after each production, including (but not limited to):
    • Tripod handles, latches, knobs & dials
    • Camera lenses (focus/aperture rings)
    • Camera bodies (all buttons, handles, grips)
    • Media (SD cards, SSDs)
    • Batteries & chargers
    • Case handles, latches & zippers
    • Teleprompter & controlling computer (power buttons, cables, keyboard, mouse, monitor)
  • A designated staff representative will be present at each production to ensure all safety requirements are being met

On-Location Production Measures:

  • All high-touch areas are to be disinfected before and after each production, including (but not limited to):
    • Tripod handles, latches, knobs & dials
    • Camera lenses (focus/aperture rings)
    • Camera bodies (all buttons, handles, grips)
    • Media (SD cards, SSDs)
    • Batteries & chargers
    • Case handles, latches & zippers
  • During gear load-out (and load-in after the shoot), staff will wear masks, and remain at least 6-feet apart
  • Staff will drive separately to and from the shoot location
  • All staff and on-camera talent will wear masks for the duration of the shoot, with the exception of on-camera talent, only when the camera is rolling
  • All staff and on-camera talent will remain at least 6-feet apart for the duration of the shoot
  • Staff will have a clipboard for all individuals on set to sign in (and out) for easy contact tracing
  • A designated staff representative will be present at each production to ensure all safety requirements are being met

Post-Production Measures:

  • All staff and contractors will prioritize the use of a remote workflow whenever possible (including VPN use, external drive shuttling, generating proxy media, etc.)
  • Where a remote workflow is not possible, or when loading/offloading a drive, staff/contractors will:
    • Sign in (and out) with date and times for easy contact tracing
    • Use hand sanitizer upon arrival
    • Wear a mask throughout the duration of their time in the office
    • Disinfect their workstation before and after use (drive included)
    • Limit room occupancy to one person at a time whenever possible AND close the door of their office
    • Remain at least 6-feet away from others at all times

In the event of a positive test:

  • Veritas will fully comply with all requests and requirements of the CDC and the Whatcom County Health Department, and will follow the instructions laid out in this document.
  • Veritas will reference the contact tracing sheet, and work with WCHD to develop a plan to notify anyone who may have been exposed to COVID-19
  • If a staff member or a contractor has a positive test:
    • They will notify Josh and the team immediately
    • They will quarantine for two weeks, and until released by WCHD
    • Any work (production or post) will be covered by another staff member or contractor, as needed.
  • If on-camera talent has a positive test:
    • Veritas will work with the client to see if another individual (who has not had contact with the person who tested positive) can fill in to be on-camera talent
    • Shoot may need to be rescheduled or cancelled

Written by Emily Butz · Categorized: Uncategorized

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