Emily Butz

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Visitor Expectations:

• The Veritas office is open to visitors by appointment only, including on-camera talent during production and current contractors
• All visitors will self-monitor their health, and will not visit or participate in in-person shoots if feeling ill, or if they were in contact/suspected contact with someone with COVID-19. They will alert Veritas staff as soon as possible if they will not be able to participate in a shoot.
• All visitors will:
  • Sign in (and out) with date and times for easy contact tracing
  • Use hand sanitizer upon entry
  • Wear a mask at all times
  • Remain at least 6-feet away from others at all times
• Additionally, all on-camera talent will:
  • Wear a mask at all times, with the exception of when the camera is rolling
  • Agree that refusal to comply may result in the shoot being terminated. Additional fees may apply.
• Additionally, all contractors will:
  • Disinfect workstation (including drives) before and after use
  • Agree that refusal to comply may result in termination of the work contract.

Day-to-Day Preventative Measures:

• All staff at Veritas Media will prioritize virtual/remote work for all aspects of the job whenever possible.
• When presence in the office is required, staff will communicate with the team their intended presence, so the team can be aware/adjust as able in order to limit personnel in the building as much as possible.
• When present in the office, staff will:
  • Sign in (and out) with date and times for easy contact tracing
  • Use hand sanitizer upon entry
  • Wear a mask at all times
  • Disinfect workstation and surfaces before and after use
  • Limit room occupancy to one person at a time whenever possible
  • Remain at least 6-feet away from others at all times
• Staff will monitor their own health, and will not physically come in to work when feeling ill. If experiencing symptoms consistent with COVID-19, staff will notify Josh, and follow the instructions laid out in this document from WCHD.
• Veritas will be in contact with contractors, to gauge availability to step in and cover work in the event that a staff member falls ill
• The Veritas office is open to visitors by appointment only, including on-camera talent during production and current contractors

In-Studio Production Measures:

• When in studio for production, all staff and visitors (on-camera talent and/or contractors) will:
  • Sign in (and out) with date and times for easy contact tracing
  • Use hand sanitizer upon entry
  • Wear a mask at all times, with the exception of on-camera talent, only when the camera is rolling
  • Remain at least 6-feet away from others at all times
• All high-touch areas are to be disinfected before and after each production, including (but not limited to):
  • Tripod handles, latches, knobs & dials
  • Camera lenses (focus/aperture rings)
  • Camera bodies (all buttons, handles, grips)
  • Media (SD cards, SSDs)
  • Batteries & chargers
  • Case handles, latches & zippers
  • Teleprompter & controlling computer (power buttons, cables, keyboard, mouse, monitor)
• A designated staff representative will be present at each production to ensure all safety requirements are being met

On-Location Production Measures:

• All high-touch areas are to be disinfected before and after each production, including (but not limited to):
  • Tripod handles, latches, knobs & dials
  • Camera lenses (focus/aperture rings)
  • Camera bodies (all buttons, handles, grips)
  • Media (SD cards, SSDs)
  • Batteries & chargers
  • Case handles, latches & zippers
• During gear load-out (and load-in after the shoot), staff will wear masks, and remain at least 6-feet apart
• Staff will drive separately to and from the shoot location
• All staff and on-camera talent will wear masks for the duration of the shoot, with the exception of on-camera talent, only when the camera is rolling
• All staff and on-camera talent will remain at least 6-feet apart for the duration of the shoot
• Staff will have a clipboard for all individuals on set to sign in (and out) for easy contact tracing
• A designated staff representative will be present at each production to ensure all safety requirements are being met

Post-Production Measures:

• All staff and contractors will prioritize the use of a remote workflow whenever possible (including VPN use, external drive shuttling, generating proxy media, etc.)
• Where a remote workflow is not possible, or when loading/offloading a drive, staff/contractors will:
  • Sign in (and out) with date and times for easy contact tracing
  • Use hand sanitizer upon arrival
  • Wear a mask throughout the duration of their time in the office
  • Disinfect their workstation before and after use (drive included)
  • Limit room occupancy to one person at a time whenever possible AND close the door of their office
  • Remain at least 6-feet away from others at all times

In the event of a positive test:

• Veritas will fully comply with all requests and requirements of the CDC and the Whatcom County Health Department, and will follow the instructions laid out in this document.
• Veritas will reference the contact tracing sheet, and work with WCHD to develop a plan to notify anyone who may have been exposed to COVID-19
• If a staff member or a contractor has a positive test:
  • They will notify Josh and the team immediately
  • They will quarantine for two weeks, and until released by WCHD
  • Any work (production or post) will be covered by another staff member or contractor, as needed.
• If on-camera talent has a positive test:
  • Veritas will work with the client to see if another individual (who has not had contact with the person who tested positive) can fill in to be on-camera talent
  • Shoot may need to be rescheduled or cancelled